UNITED STATES UNIVERSITY · UNITED STATES SERVICE CORPS

Emergency Communication Planner

Prepare verified contacts and locally agreed alternatives where emergency services are difficult to reach. This file works without internet after it is saved. No message is sent and no responder is notified. Answers are not automatically saved. Download or print your completed plan.

Emergency Communication PlanLocation and plan review date

Country, region, and a general area. Avoid publishing sensitive locations.

Official emergency and local support contacts

Record the agency, contact method, coverage area, official source, and date confirmed.

Trusted contact outside the affected area

Agree in advance who can receive and pass on a brief update. Share personal details only with consent.

Primary communication method

Record the locally agreed method and when it will be checked.

Alternative if the primary network fails

Discuss feasible options with local authorities or established organizations. Do not assume SMS, radio, satellite, or any number works everywhere.

Agreed meeting arrangements

Choose with household or community members in advance, subject to local safety and evacuation guidance.

Brief message to share

Include who is reporting, general location, time, what is known, the help requested, and a safe reply method. Mark uncertain information.

Language, disability, and caregiver access needs

Plan for an interpreter, accessible format, trusted caregiver, or other practical support.

Power and paper copies

Consider charging arrangements and who should have a printed copy. Keep it private and update it.

Next check in and confirmation

Record who acknowledged the message and the next agreed contact time. A sent message is not confirmation of help.